PrompTax Pre-Paid Motor Fuel ACH Credit Format

All ACH Credit instructions must adhere to the NACHA rules and format specifications to insure timely and accurate delivery of payments. The Department of Taxation and Finance has outlined below the PrompTax ACH CCD+ credit payment specifications for Prepaid Sales Tax on Motor Fuel and Diesel Motor Fuel and has included descriptions of all requirements for easy reference.

FIELD DESCRIPTION	FIELD POSITIONS	FIELD SIZE	FIELD INPUT	FOOTNOTE
Record Type Code	1	1	6	1 Mandatory
Transaction Code	2-3	2	22	2 Mandatory
Receiving DFI Transit Routing #	4-12	9	021000128	3 Mandatory
DFI Account Number	13-29	17	573804362	4 Mandatory
ACH Credit $ Amount	30-39	10	$$$$$$$$cc	5 Mandatory
Amount of Motor Fuel/Diesel Motor Fuel Tax Payment \1	40-54	15	$$$$$$$$$$$$$cc	6 See \1
Company Legal Name \2	55-76	22	Alpha-Numeric	7 See \2
Discretionary Data	77-78	2	Alpha-Numeric	8 Optional
Addenda Record Indicator	79	1	1	9 Mandatory
Trace Number	80-94	15	Numeric	10 System Entered

\1 This field is typically named "Individual Identification Number" in NACHA standards publications. Although optional, it is recommended that taxpayers (if ACH Credit originating software permits and if the field is not otherwise used by your company) enter in this field the amount of their tax payment.

\2 This field is typically named "Individual Name" in NACHA standard publications. It is formatted for this record to provide for entry of the taxpayer's name as it appears on the PrompTax Enrollment Application. Although optional, it is strongly recommended that taxpayers include their name for control and identification purposes.

1) RECORD TYPE CODE:	Identifies the NACHA record type. Input is always '6' in field position 1.
2) TRANSACTION CODE:	Specifies the credit account type: '22' Automated Deposit (Credit)
3) RECEIVING DEPOSITORY FINANCIAL INSTITUTION (RDFI):	Specifies the RDFI Transit Routing Number. Input is always '021000128'.
4) DFI ACCOUNT NUMBER:	Specifies the bank account number of The Department of Taxation and Finance. Input is always '573804362'. Left justify and leave the last 8 spaces in the field blank.
5) ACH CREDIT $ AMOUNT:	Specifies the dollar amount of the ACH Credit instruction. This is the amount of tax that will be remitted to the State of New York. This field is 10 positions, right-justified, numeric and without a decimal point or commas. Any blank spaces should be zero-filled.
6) AMOUNT OF MOTOR FUEL/DIESEL MOTOR FUEL TAX PAYMENT:	Specifies the amount of your Prepaid Sales Tax on Motor Fuel and Diesel Motor Fuel Tax Payment. Input is right justified, numeric and without a decimal between dollars and cents. Any unused spaces should be zero-filled.
7) COMPANY LEGAL NAME:	Specifies the name of the company remitting payment. Input is left-justified and alpha-numeric. Any unused field positions should be left blank. If your company name is longer than the twenty two characters available, you should enter the first twenty two characters just as they appear on your PrompTax Enrollment Application.
8) DISCRETIONARY DATA:	Identifies special handling of an entry. No taxpayer input is required. Leave blank.
9) ADDENDA INDICATOR:	Specifies the use of the CCD+ Addenda Record. Input is always '1'.
10) TRACE NUMBER:	Distinguishes the transaction for reconciliation purposes. Assigned by the financial institution sending the payment. No input is required by the taxpayer. Leave field blank.

The ABC Corporation (Tax Identification Number 12-345678901) is filing for the tax period of January 1, 2000 through January 22, 2000. Corporation's Access Code is 123456. ABC's New York State Prepaid Sales Tax on Motor Fuel and Diesel Fuel is $1,500,650.25. ABC is remitting full payment of the total tax withheld of $1,500,650.25.

FIELD DESCRIPTION	FIELD POSITIONS	MIN/MAX FIELD SIZE	FIELD INPUT	FOOTNOTE
Record Type	1	1	7	1
Addendum Type Code	2-3	2	05	2
		VARIABLE FORMAT
	4-83
Segment Identifier		3/3	TXP	3
Separator		1/1	*
Taxpayer Identification		1/15	Alpha-Numeric	4
Separator		1/1	*
Tax Type Code		1/5	FT	5
Separator		1/1	*
Tax Period End Date		6/6	YYMMDD (Numeric)	6
Separator		1/1	*
Amount Type Code		1/1	F	7
Separator		1/1	*
Amount of Prepaid Sales Tax on Motor Fuel/Diesel Motor Fuel		1/10	Numeric	8
Separator		1/1	*
Access Code		1/6	Numeric	9
Segment Terminator		1/1	\	10
Special Addendum Sequence Number	84-87	4	0001	11
Entry Detail Sequence Number	88-94	7	Numeric	12

1) RECORD TYPE:	Identifies the NACHA record type. Input is always '7'.
2) ADDENDUM TYPE CODE:	Identifies the addendum record type. Input is always '05'.
3) SEGMENT IDENTIFIER:	Identifies the beginning of free form descriptive detail. Input is always 'TXP'.
4) TAXPAYER IDENTIFICATION:	Specifies your Company Tax Identification Number. Input is alpha-numeric.
5) TAX TYPE CODE:	Identifies the tax payment type. Input is always 'FT'.
6) TAX PERIOD END DATE:	Specifies the end date of the tax period that you are reporting. Input is always numeric and in YYMMDD format.
7) AMOUNT TYPE CODE:	Identifies the tax type designator for the following field. Input is always 'F', denoting Prepaid Sales Tax on Motor Fuel and Diesel Motor Fuel payment.
8) AMOUNT OF PREPAID SALES TAX ON MOTOR FUEL AND DIESEL MOTOR FUEL:	Specifies the amount of your prepayment of Sales Tax on Motor Fuel and Diesel Motor Fuel. Input is numeric and without a decimal between dollars and cents.
9) ACCESS CODE:	Confidential number mailed to you under separate cover by the New York State Department of Taxation and Finance. Input is always your 6 digit number.
10) SEGMENT TERMINATOR:	Indicates the final Addenda Record segment. Input is always '\'.
11) SPECIAL ADDENDUM SEQUENCE NUMBER:	Identifies the addendum sequence. Input is always '0001'.
12) ENTRY DETAIL:	Assigned by the financial institution sending the payment. This field should be left blank.

The ABC Corporation (Tax Identification Number 12-345678901) is filing for the tax period of January 1, 2000 through January 22, 2000. Corporation's Access Code is 123456. ABC's New York State Prepaid Sales Tax on Motor Fuel and Diesel Motor Fuel is $1,500,650.25. ABC is remitting full payment of the total tax of $1,500,650.25.

In this example the Taxpayer ID # field is 9 characters in length and all of the fields are utilized.

TAXPAYER IDENTIFICATION NUMBER:	123456789
TAX TYPE:	PREPAID SALES TAX ON MOTOR FUEL AND DIESEL MOTOR FUEL (FT)
TAX PERIOD END DATE:	JANUARY 22, 2000
TAX DUE:	$3,750,000.00
ACCESS CODE:	123456

TAXPAYER IDENTIFICATION NUMBER:	12345678901
TAX TYPE:	PREPAID SALES TAX ON MOTOR FUEL AND DIESEL MOTOR FUEL (FT)
TAX PERIOD END DATE:	JANUARY 22, 2000
TAX DUE:	$2,500,000.00
ACCESS CODE:	123456

*1	2		4									13																	30
6	2	2	0	2	1	0	0	0	1	2	8	5	7	3	8	0	4	3	6	2									0	1	5

							40															55
0	0	6	5	0	2	5	0	0	0	0	0	0	1	5	0	0	6	5	0	2	5	A	B	C	C	O	R	P	O	R	A

												77		79	80
T	I	O	N											1

*1	2		4			7	8											19	20		22	23						29	30	31
7	0	5	T	X	P	*	1	2	3	4	5	6	7	8	9	0	1	*	F	T	*	0	0	0	1	2	2	*	F	*

									42	43						49
1	5	0	0	6	5	0	2	5	*	1	2	3	4	5	6	\

																			84				88
																			0	0	0	1

*1	2		4									13																	30
6	2	2	0	2	1	0	0	0	1	2	8	5	7	3	8	0	4	3	6	2									0	1	5

							40															55
0	0	6	5	0	2	5	0	0	0	0	0	0	1	5	0	0	6	5	0	2	5	A	B	C	C	O	R	P	O	R	A

												77		79	80
T	I	O	N											1

*1	2		4			7	8											19	20		22	23						29	30	31
7	0	5	T	X	P	*	1	2	3	4	5	6	7	8	9	0	1	*	F	T	*	0	0	0	1	2	2	*	F	*

									42	43						49
1	5	0	0	6	5	0	2	5	*	1	2	3	4	5	6	\

																			84				88
																			0	0	0	1

*1	2		4									13																	30
6	2	2	0	2	1	0	0	0	1	2	8	5	7	3	8	0	4	3	6	2									0	1	5

							40															55
0	0	6	5	0	2	5	0	0	0	0	0	0	1	5	0	0	6	5	0	2	5	A	B	C	C	O	R	P	O	R	A

												77		79	80
T	I	O	N											1

*1	2		4			7	8											19	20		22	23						29	30	31
7	0	5	T	X	P	*	1	2	3	4	5	6	7	8	9	0	1	*	F	T	*	0	0	0	1	2	2	*	F	*

									42	43						49
1	5	0	0	6	5	0	2	5	*	1	2	3	4	5	6	\

																			84				88
																			0	0	0	1