PrompTax Sales Tax ACH Credit format

All ACH Credit instructions must adhere to the NACHA rules and format specifications to insure timely and accurate delivery of payments. The Department of Taxation and Finance has outlined below the PrompTax ACH CCD+ credit payment specifications for Sales and Compensating Use Tax and has included descriptions of all requirements for easy reference.

\1 This field is typically named "Individual Identification Number" in NACHA standards publications. Although optional, it is recommended that taxpayers (if ACH Credit originating software permits and if the field is not otherwise used by your company) enter in this field the amount of their tax payment.

\2 This field is typically named "Individual Name" in NACHA standard publications. It is formatted for this record to provide for entry of the taxpayer's name as it appears on the PrompTax Enrollment Application. Although optional, it is strongly recommended that taxpayers include their name for control and identification purposes.

1) RECORD TYPE CODE:	Identifies the NACHA record type. Input is always '6' in field position 1.
2) TRANSACTION CODE:	Specifies the credit account type: '22' Automated Deposit (Credit)
3) RECEIVING DEPOSITORY FINANCIAL INSTITUTION (RDFI):	Specifies the RDFI Transit Routing Number. Input is always '021000128'.
4) DFI ACCOUNT NUMBER:	Specifies the bank account number of The Department of Taxation and Finance. Input is always 573804362. Left justify and leave the last 8 spaces in the field blank.
5) ACH CREDIT $ AMOUNT:	Specifies the dollar amount of the ACH Credit instruction. This is the amount of tax that will be remitted to the State of New York. This field is 10 positions, right-justified, numeric and without a decimal point or commas. Zero-fill any blank spaces.
6) TOTAL AMOUNT OF SALES TAX PAYMENT:	Specifies the amount of your Sales Tax Payment. Input is right justified, numeric and without a decimal between dollars and cents. Any unused spaces should be zero-filled.
7) COMPANY LEGAL NAME:	Specifies the name of the company remitting payment. Input is left-justified and alpha-numeric. Any unused field positions should be left blank. If your company name is longer than the twenty two characters available, enter the first twenty two characters just as they appear on your PrompTax Enrollment Application.
8) DISCRETIONARY DATA:	Identifies special handling of an entry. No taxpayer input is required. Leave blank.
9) ADDENDA INDICATOR:	Specifies the use of the CCD+ Addenda Record. Input is always '1'.
10) TRACE NUMBER:	Distinguishes the transaction for reconciliation purposes. Assigned by the financial institution sending the payment. No input is required by the taxpayer. Leave field blank.

SALES AND COMPENSATING USE TAX

SAMPLE ACH CREDIT PROMPTAX PAYMENT USING CCD+ FORMAT

CCD+ PAYMENT INSTRUCTIONS

RECORD 6

*1	2		4									13																	30
6	2	2	0	2	1	0	0	0	1	2	8	5	7	3	8	0	4	3	6	2									0	1	5

							40															55
0	0	6	5	0	2	5	0	0	0	0	0	0	1	5	0	0	6	5	0	2	5	A	B	C	C	O	R	P	O	R	A

														77		79	80
T	I	O	N													1

EXAMPLE:

The ABC Corporation (Tax Identification Number 12-345678901) is filing for the period December 1, 2001 through December 22, 2001. Corporation's Access Code is 123456. ABC's New York State Sales and Compensating Use Tax due is $1,500,650.25. ABC is remitting full payment of the total tax of $1,500,650.25.

*INDICATES FIELD POSITION

SALES AND COMPENSATING USE TAX

ACH CREDIT RECORD 7 SPECIFICATIONS AND LAYOUT

FIELD DESCRIPTION	FIELD POSITIONS	MIN/MAX FIELD SIZE	FIELD INPUT	FOOTNOTE
Record Type	1	1	7	1
Addendum Type Code	2-3	2	05	2
		VARIABLE FORMAT
	4-83
Segment Identifier		3/3	TXP	3
Separator		1/1	*
Taxpayer Identification		1/15	Alpha-Numeric	4
Separator		1/1	*
Tax Type Code		1/5	ST	5
Separator		1/1	*
Tax Period End Date		6/6	YYMMDD (Numeric)	6
Separator		1/1	*
Amount Type Code		1/1	R	7
Separator		1/1	*
Amount of 23-EOM		1/10	Numeric	8
Separator		1/1	*
Amount Type Code		1/1	E	9
Separator		1/1	*
Amount of 1-22		1/10	Numeric	10
Separator		1/1	*
Access Code		1/6	Numeric	11
Segment Terminator		1/1	\	12
Special Addendum Sequence Number	84-87	4	0001	13
Entry Detail Sequence Number	88-94	7	Numeric	14

SALES AND COMPENSATING USE TAX

ACH CREDIT RECORD 7 FOOTNOTES:

1) RECORD TYPE:	Identifies the NACHA record type. Input is always '7'.
2) ADDENDUM TYPE CODE:	Identifies the addendum record type. Input is always '05'.
3) SEGMENT IDENTIFIER:	Identifies the beginning of free form descriptive detail. Input is always 'TXP'.
4) TAXPAYER IDENTIFICATION:	Specifies your Company Tax Identification Number. Input is alpha-numeric.
5) TAX TYPE CODE:	Identifies the tax payment type. Input is always 'ST'.
6) TAX PERIOD END DATE:	Specifies the end date of the tax period that you are reporting. Input is always numeric and in YYMMDD format.
7) AMOUNT TYPE CODE:	Identifies the tax type designator for the following field. Input is always 'R', denoting return (ST-809, or ST-810) payment.
8) AMOUNT OF 23 - EOM PAYMENT:	Specifies the amount of your day 23-End of Month payment. Input is numeric and without a decimal between dollars and cents.
9) AMOUNT TYPE CODE:	Identifies the tax type designator for the following field. Input is always 'E', denoting the amount of Electronic funds associated with the current month.
10) AMOUNT OF 1 - 22 PAYMENT:	Specifies the amount of your day 1-22 payment. Input is numeric and without a decimal between dollars and cents.
11) ACCESS CODE:	Confidential number mailed to you under separate cover by the New York State Department of Taxation and Finance. Input is always your 6 digit number.
12) SEGMENT TERMINATOR:	Indicates the final Addenda Record segment. Input is always '\'.
13) SPECIAL ADDENDUM SEQUENCE NUMBER:	Identifies the addendum sequence. Input is always '0001'.
14) ENTRY DETAIL:	Assigned by the financial institution sending the payment. This field should be left blank.

SALES AND COMPENSATING USE TAX

SAMPLE ACH CREDIT PROMPTAX PAYMENT USING CCD+ FORMAT

CCD+ ADDENDA RECORD

RECORD 7

*1	2		4			7	8											19	20		22	23						29	30	31	32
7	0	5	T	X	P	*	1	2	3	4	5	6	7	8	9	0	1	*	S	T	*	0	1	1	2	2	2	*	R	*

									42	43	44	45										55	56						62
	8	5	0	0	0	0	0	0	*	E	*			6	5	0	6	5	0	2	5	*	1	2	3	4	5	6	\

																			84				88
																			0	0	0	1

EXAMPLE:

The ABC Corporation (Tax Identification Number 12-345678901) is filing for the period December 1, 2001 through January 22, 2001. Corporation's Access Code is 123456. ABC's New York State Sales and Compensating Use Tax total due is $1,500,650.25 representing November 2001 day 23 - end of month liability of $850,000.00 and December 2001 day 1 - 22 estimated or actual liability of $650,605.25. ABC Corporation is remitting full payment of the total tax of $1,500,650.25.

*INDICATES FIELD POSITION

SALES AND COMPENSATING USE TAX

ACH CREDIT CCD+ FORMAT

RECORD 7 EXAMPLES

EXAMPLE 1

TAXPAYER IDENTIFICATION NUMBER:	123456789
TAX TYPE:	SALES TAX (ST)
FOR THE TAX PERIOD END DATE:	DECEMBER 22, 2001
TOTAL TAX DUE:	$3,750,000.00
AMOUNT DUE FROM NOV. 23 - 30, 2001 (R):	$2,000,000.00
AMOUNT DUE DECEMBER. 1 - 22, 2001 (E):	$1,750,000.00
ACCESS CODE:	123456

In this example the Taxpayer ID # field is 9 characters in length and all of the fields are utilized.

The information listed above is formatted as follows:

705TXP*123456789*ST*011222*R*200000000*E*175000000*123456\

EXAMPLE 2

TAXPAYER IDENTIFICATION NUMBER:	12345678901
TAX TYPE:	SALES TAX (ST)
FOR THE TAX PERIOD END DATE:	DECEMBER 22, 2001
TOTAL TAX DUE:	$2,500,000.00
AMOUNT DUE NOVEMBER 23 - 30, 2001 (R):	$1,400,000.00
AMOUNT DUE DECEMBER 1 - 22, 2002 (E):	$1,100,000.00
ACCESS CODE:	123456

In this example the Taxpayer ID # field is 11 characters in length.

The information listed above is formatted as follows:

705TXP*12345678901*ST*011222*R*140000000*E*110000000*123456\

Last Modified: August 9, 2006

FIELD DESCRIPTION	FIELD POSITIONS	FIELD SIZE	FIELD INPUT	FOOTNOTE
Record Type Code	1	1	6	1 Mandatory
Transaction Code	2-3	2	22	2 Mandatory
Receiving DFI Transit Routing #	4-12	9	021000128	3 Mandatory
DFI Account Number	13-29	17	573804362	4 Mandatory
ACH Credit $ Amount	30-39	10	$$$$$$$$cc	5 Mandatory
Total Amount of Sales Tax Payment \1	40-54	15	$$$$$$$$$$$$$cc	6 See \1
Company Legal Name \2	55-76	22	Alpha-Numeric	7 See \2
Discretionary Data	77-78	2	Alpha-Numeric	8 Optional
Addenda Record Indicator	79	1	1	9 Mandatory
Trace Number	80-94	15	Numeric	10 System Entered

*1	2		4									13																	30
6	2	2	0	2	1	0	0	0	1	2	8	5	7	3	8	0	4	3	6	2									0	1	5

							40															55
0	0	6	5	0	2	5	0	0	0	0	0	0	1	5	0	0	6	5	0	2	5	A	B	C	C	O	R	P	O	R	A

														77		79	80
T	I	O	N													1

*1	2		4			7	8											19	20		22	23						29	30	31	32
7	0	5	T	X	P	*	1	2	3	4	5	6	7	8	9	0	1	*	S	T	*	0	1	1	2	2	2	*	R	*

									42	43	44	45										55	56						62
	8	5	0	0	0	0	0	0	*	E	*			6	5	0	6	5	0	2	5	*	1	2	3	4	5	6	\

																			84				88
																			0	0	0	1

*1	2		4									13																	30
6	2	2	0	2	1	0	0	0	1	2	8	5	7	3	8	0	4	3	6	2									0	1	5

							40															55
0	0	6	5	0	2	5	0	0	0	0	0	0	1	5	0	0	6	5	0	2	5	A	B	C	C	O	R	P	O	R	A

														77		79	80
T	I	O	N													1

*1	2		4			7	8											19	20		22	23						29	30	31	32
7	0	5	T	X	P	*	1	2	3	4	5	6	7	8	9	0	1	*	S	T	*	0	1	1	2	2	2	*	R	*

									42	43	44	45										55	56						62
	8	5	0	0	0	0	0	0	*	E	*			6	5	0	6	5	0	2	5	*	1	2	3	4	5	6	\

																			84				88
																			0	0	0	1

*1	2		4									13																	30
6	2	2	0	2	1	0	0	0	1	2	8	5	7	3	8	0	4	3	6	2									0	1	5

							40															55
0	0	6	5	0	2	5	0	0	0	0	0	0	1	5	0	0	6	5	0	2	5	A	B	C	C	O	R	P	O	R	A

														77		79	80
T	I	O	N													1

*1	2		4			7	8											19	20		22	23						29	30	31	32
7	0	5	T	X	P	*	1	2	3	4	5	6	7	8	9	0	1	*	S	T	*	0	1	1	2	2	2	*	R	*

									42	43	44	45										55	56						62
	8	5	0	0	0	0	0	0	*	E	*			6	5	0	6	5	0	2	5	*	1	2	3	4	5	6	\

																			84				88
																			0	0	0	1