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PrompTax Prepaid Sales and Motor Fuel Tax - Fedwire Detail

Fedwire Detail


PROMPTAX PREPAID SALES TAX ON MOTOR FUEL AND DIESEL MOTOR FUEL

FORMAT SPECIFICATIONS AND LAYOUT FOR FEDWIRE OPTION

SPECIFICATIONS AND LAYOUT

All Fedwire transactions must adhere to Federal Reserve rules and format specifications to insure timely and accurate delivery of payments. The Department of Taxation and Finance has outlined below the PrompTax Fedwire payment specifications for Prepaid Sales Tax on Motor Fuel and Diesel Motor Fuel and has included descriptions of all requirements for easy reference.

PRIMARY INFORMATION AREA

FIELD DESCRIPTION

LINE

FIELD

FIELD INPUT

FOOTNOTE

Priority Code

1

(1)

02

1

Receiving Bank Identifier

2

(2)

021000021

2

Fedwire Type/Subtype

2

(3)

1000

3

Sending Bank Identifier

3

(4)

Numeric

4

Fedwire Class Code

3

(5)

Numeric

5

Sending Bank Reference

3

(6)

Numeric

6

Fedwire Dollar Amount

3

(7)

Numeric

7

Sending Bank Name

4

(8)

Alpha-Numeric

8

Receiving Bank

5

(10)

Chase NYC

9

THIRD PARTY INFORMATION

FIELD DESCRIPTION

LINE

FIELD

FIELD INPUT

FOOTNOTE

Order Party

4

(9)

Alpha-Numeric

10

Product Code

5

(11)

CTR

11

Third Party/Beneficiary

5

(12)

BNF=NYS DTF

12

Beneficiary Account Number

5

(13)

AC-573804362

13

Originator to Beneficiary Information

6 & 7

(14)

Numeric

14

 

PROMPTAX PREPAID SALES TAX ON MOTOR FUEL AND DIESEL MOTOR FUEL

FORMAT SPECIFICATIONS AND LAYOUT FOR FEDWIRE OPTION

FOOTNOTES:

) PRIORITY CODE

Used by the Federal Reserve. Input is mandatory and is always '02'.

2) RECEIVING BANK IDENTIFIER

Specifies the RDFI or Receiving Bank's Transit Routing. Input is mandatory and is always '021000021'.

3) FEDWIRE TYPE/SUBTYPE

Used by the Federal Reserve System to describe certain characteristics of the transaction. Input is mandatory and is always '1000'.

4) SENDING BANK IDENTIFIER

Specifies sending bank's transit routing number. Input is mandatory.

5) FEDWIRE CLASS CODE

For optional use by sending bank.

6) SENDING BANK REFERENCE

A reference number assigned by the sending bank.

7) FEDWIRE DOLLAR AMOUNT

Specifies the dollar amount of the Fedwire. This is the payment that will be remitted to the State of New York.

8) SENDING BANK NAME

Abbreviation of sending bank. Input is mandatory.

9) RECEIVING BANK

Abbreviation of the receiving bank's name. Input is mandatory and is always 'Chase NYC'.

10) ORDER PARTY

Specifies the legal name of the company remitting payment. This field is mandatory and should be structured as follows: 'ORG = your company legal name'; i.e., ORG = ABC Corporation. In the event the company is paying through a non Federal Reserve member also include 'ORG = your company's bank'. (Originator Bank)

11) PRODUCT CODE

Describes transaction type. Input is mandatory and is always 'CTR' (customer transfer).

PROMPTAX PREPAID SALES TAX ON MOTOR FUEL AND DIESEL MOTOR FUEL

SPECIFICATIONS AND LAYOUT FOR FEDWIRE OPTION

FOOTNOTES:

12) THIRD PARTY/BENEFICIARY

Specifies the receiving party. Input is mandatory and is always 'BNF = NYS DTF' (New York State Department of Taxation and Finance).

13) BENEFICIARY ACCOUNT NUMBER

Specifies account number of the Department of Taxation and Finance. Input is mandatory and is always '573804362'.

14) ORIGINATOR TO BENEFICIARY INFORMATION

This field contains the company's tax identifying information. Input is mandatory and must follow the format on the next page.

 

PROMPTAX PREPAID SALES TAX ON MOTOR FUEL AND DIESEL MOTOR FUEL

FORMAT SPECIFICATIONS AND LAYOUT FOR FEDWIRE OPTION

ORIGINATOR TO BENEFICIARY FORMAT: FIELD 14

The table below shows the format for the Originator to Beneficiary Field (Field 14). This field is made up of several sub-fields and is where specific tax return information is reported.

SUB POSITION DESCRIPTION

ELEMENT

POSITION

FIELD SIZE

FIELD INPUT

FOOTNOTE

SEGMENT IDENTIFIER

(A)

1-4

4

OBI=

1

TAX TYPE CODE

(B)

5-6

2

FT

2

SEPARATOR

(C)

7

1

!

-

ACCESS CODE

(D)

8-13

6

NUMERIC

3

SEPARATOR

(E)

14

1

!

-

TAX ID NUMBER

(F)

15-25

11

NUMERIC

4

SEPARATOR

(G)

26

1

!

-

TAX PERIOD END DATE

(H)

27-32

6

NUMERIC (MMDDYY)

5

SEPARATOR

(I)

33

1

!

-

AMOUNT OF ARTICLE 12-A PAYMENT

(J)

34-43

10

NUMERIC

6

SEPARATOR

(K)

44

1

!

-

 

PROMPTAX PREPAID SALES TAX ON MOTOR FUEL AND DIESEL MOTOR FUEL

FORMAT SPECIFICATIONS AND LAYOUT FOR FEDWIRE OPTION

ORIGINATOR TO BENEFICIARY FOOTNOTES: FIELD 14

NOTE: All Fields are mandatory and require entry of information or data.

1) ORIGINATOR TO BENEFICIARY INFORMATION

Indicates the beginning of your company's tax identifying information. Input is mandatory and is always 'OBI = '.

2) TAX TYPE CODE

Identifies the tax payment type. Input is always 'FT'.

3) ACCESS CODE

Confidential number mailed to you under separate cover by the New York State Department of Taxation and Finance. Input is always your 6 digit number.

4) TAX ID NUMBER

Specifies your Company Tax Identification Number. Input is left-justified and alpha-numeric. Any unused positions should remain blank.

5) TAX PERIOD END DATE

Specifies the end date of the tax period which you are reporting. Input is always numeric and MMDDYY format.

6) AMOUNT OF PREPAID SALES TAX ON MOTOR FUEL/DIESEL MOTOR FUEL

Specifies the amount of your Prepaid Sales Tax on Motor Fuel/Diesel Motor Fuel payment. Input is right-justified, numeric and without a decimal between dollars and cents; any unused spaces should be zero-filled.

 

PROMPTAX PREPAID SALES TAX ON MOTOR FUEL AND DIESEL MOTOR FUEL

SAMPLE FEDWIRE PROMPTAX PAYMENT

 

 

(1)*

 

Line 1

 

0

2

 

 

 

 

(2)

 

(3)

 

Line 2

 

0

2

1

0

0

0

0

2

1

 

1

0

0

0

 

 

 

 

(4)

 

(5)

 

(6)

 

(7)

 

Line 3

 

 

 

 

 

 

$

1

,

5

0

0

,

6

5

0

.

2

5

 

 

 

 

(8)

 

(9)

 

Line 4

 

 

/

O

R

G

=

A

B

C

 

C

O

R

P

O

R

A

T

I

O

N

 

 

 

 

(10)

 

(11)

 

(12)

 

(13)

 

                                                                                 

Line 5

C

H

A

S

E

 

N

Y

C

/

C

T

R

/

B

N

F

=

N

Y

S

 

D

T

F

/

A

C

-

5

7

3

8

0

4

3

6

2

 

 

(A)

 

(B)

(C)

 

(D)

 

(E)

 

(F)

 

(G)

 

(H)

 

(I)

 

(J)

 

(K)

Line 6

O

B

I

=

F

T

!

1

2

3

4

5

6

!

1

2

3

4

5

6

7

8

9

0

1

!

0

1

2

2

0

0

!

0

1

5

0

0

6

5

0

2

5

!

 

 

 

 

 

(L)

 

 

 

 

 

(M)

 

 

 

 

(N)

 

 

 

 

(O)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Line 7

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Line 8

 

EXAMPLE:

The ABC Corporation (Tax Identification Number 12-345678901) is filing for the tax period January 1, 2000 through July 22, 2000. Corporation's Access Code is 123456. ABC's New York State combined Prepaid Sales Tax on Motor Fuel and Diesel Motor Fuel due is $1,500,650.25. Representing  Article 12-A tax of $850,000.00 and Article 13-A tax of $650,650.25. ABC is remitting full payment of the total tax of $1,500,650.25.

* The numbers (fields) and letters (elements) in parenthesis are to assist you in referring to the specifications and layout tables. They do not appear on the actual Fedwire layout.


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Updated 3/9/2009