PROMPTAX WITHHOLDING TAX
FORMAT SPECIFICATIONS AND LAYOUT FOR FEDWIRE OPTION
SPECIFICATIONS AND LAYOUT
All Fedwire transactions must adhere to Federal Reserve rules and format specifications to insure timely and accurate delivery of payments. The Department of Taxation and Finance has outlined below the PrompTax Fedwire payment specifications for Withholding Tax and has included descriptions of all requirements for easy reference.
PRIMARY INFORMATION AREA
| FIELD DESCRIPTION | LINE | FIELD | FIELD INPUT | FOOTNOTE |
| Priority Code | 1 | (1) | 02 | 1 |
| Receiving Bank Identifier | 2 | (2) | 021000021 | 2 |
| Fedwire Type/Subtype | 2 | (3) | 1000 | 3 |
| Sending Bank Identifier | 3 | (4) | Numeric | 4 |
| Fedwire Class Code | 3 | (5) | Numeric | 5 |
| Sending Bank Reference | 3 | (6) | Numeric | 6 |
| Fedwire Dollar Amount | 3 | (7) | Numeric | 7 |
| Sending Bank Name | 4 | (8) | Alpha-Numeric | 8 |
| Receiving Bank Name | 5 | (10) | Chase NYC | 9 |
THIRD PARTY INFORMATION
| FIELD DESCRIPTION | LINE | FIELD | FIELD INPUT | FOOTNOTE |
| Order Party | 4 | (9) | Alha-Numeric | 10 |
| Product Code | 5 | (11) | CTR | 11 |
| Third Party/Beneficiary | 5 | (12) | BNF=NYS DTF | 12 |
| Beneficiary Account Number | 5 | (13) | 573803455 | 13 |
| Originator to Beneficiary Information | 6 & 7 | (14) | Numeric | 14 |
PROMPTAX WITHHOLDING TAX
FORMAT SPECIFICATIONS AND LAYOUT FOR FEDWIRE OPTION
Footnotes:
| 1. Priority Code | Used by the Federal Reserve. Input is mandatory and is always ‘02'. |
| 2. Receiving Bank Identifier | Specifies the RDFI or Receiving Bank's Transit Routing Number. Input is mandatory and is always ‘021000021'. |
| 3. Fedwire Type/Subtype | Used by the Federal Reserve System to describe certain characteristics of the transaction. Input is mandatory and is always ‘1000'. |
| 4. Sending Bank Identifier | Specifies sending bank's transit routing number. Input is mandatory. |
| 5. Fedwire Class Code | For optional use by sending bank |
| 6. Sending Bank Reference | A reference number assigned by the sending bank. |
| 7. Fedwire Dollar Amount | Specifies the dollar amount of the Fedwire. This is the payment that will be remitted to the State of New York. |
| 8 Sending Bank Name | Abbreviation of the sending bank's name. Input is mandatory. |
| 9. Receiving Bank Name | Abbreviation of the receiving bank's name. Input is mandatory and is always ‘Chase NYC'. |
| 10. Order Party | Specifies the legal name of the company remitting payment. This field is mandatory and should be structured as follows: ‘ORG = your company legal name' i.e., ORG = ABC Corporation. In the event your company is paying through a non Federal reserve member also include 'ORG=your company's bank'. (Originator Bank) |
| 11. Product Code | Describes transaction type. Input is mandatory and is always ‘CTR' (customer transfer). |
| 12. Third Party/Beneficiary | Specifies the receiving party. Input is mandatory and is always ‘BNF=NYS DTF' (New York State Department of Taxation and Finance). |
| 13. Beneficiary Account Number | Specifies account number of the Department of Taxation and Finance. Input is mandatory and is always ‘573803455". |
| 14. Originator to Beneficiary Information | This field contains the company's tax identifying information. Input is mandatory and must follow the format on the next page. |
PROMPTAX WITHHOLDING TAX
FORMAT SPECIFICATIONS AND LAYOUT FOR FEDWIRE OPTION
ORIGINATOR TO BENEFICIARY FORMAT: FIELD 14
The table below shows the format for the Originator to Beneficiary Field (Field 14). This field is made up of several sub-fields and is where specific tax return information is reported.
| SUB POSITION DESCRIPTION | ELEMENT | POSITION | FIELD SIZE | FIELD INPUT | FOOTNOTE |
| Segment Identifier (Originator to Beneficiary Information) | (A) | 1-4 | 4 | OBI= | 1 |
| Tax Type Code | (B) | 5-6 | 2 | WT | 2 |
| Separator | (C) | 7 | 1 | ! | |
| Access Code | (D) | 8-13 | 6 | Numeric | 3 |
| Separator | (E) | 14 | 1 | ! | |
| Tax ID Number | (F) | 15-25 | 11 | Numeric | 4 |
| Separator | (G) | 26 | 1 | ! | |
| Payroll Date | (H) | 27-32 | 6 |
Numeric (MMDDYY) |
5 |
| Separator | (I) | 33 | 1 | ! | |
| NYS Tax Withheld | (J) | 34-43 | 10 | Numeric | 6 |
| Separator | (K) | 44 | 1 | ! | |
| NYC Tax Withheld | (L) | 45-54 | 10 | Numeric | 7 |
| Separator | (M) | 55 | 1 | ! | |
| Yonkers Tax Withheld | (N) | 56-65 | 10 | Numeric | 8 |
| Separator | (O) | 66 | 1 | ! | |
| Total Tax Withheld | (P) | 67-76 | 10 | Numeric | 9 |
| Separator | (Q) | 77 | 1 | ! | |
| Final Return Indicator | (R) | 78 | 1 | Y or N | 10 |
| Separator | (S) | 79 | 1 | ! |
PROMPTAX WITHHOLDING TAX
FORMAT SPECIFICATIONS AND LAYOUT FOR FEDWIRE OPTION
ORIGINATOR TO BENEFICIARY FIELD 14
FOOTNOTES:
| 1. Segment Indicator (Originator to Beneficiary Information) | Indicates the beginning of your company's tax filing information. Input is mandatory and is always 'OBI='. |
| 2. Tax Type Code | Identifies the tax type. Input is always 'WT'. |
| 3. Access Code | Confidential number mailed to you under separate cover by the New York State Department of Taxation and Finance. Input is always your six digit number. |
| 4. Tax ID Number | Specifies your Company Tax Identification Number. Input is left-justified and alpha-numeric. Any unused positions should remain blank. Do not include check digit. |
| 5. Payroll Date | Specifies the date of the payroll which you are reporting. Input is always numeric and MMDDYY format. |
| 6. NYS Tax Withheld | Specifies your New York State tax withheld. Input is right-justified, numeric and without a decimal between dollars and cents; any unused spaces should be zero-filled. If your liability is zero, fill the entire field with zeros. |
| 7. NYC Tax Withheld | Specifies your New York City tax withheld. Input is right-justified, numeric and without a decimal between dollars and cents; any unused spaces should be zero-filled. If your liability is zero, fill the entire field with zeros. |
| 8. Yonkers Tax Withheld | Specifies your Yonkers tax withheld. Input is right-justified, numeric and without a decimal between dollars and cents; any unused spaces should be zero-filled. If your liability is zero, fill the entire field with zeros. |
| 9. Total Tax Withheld | Specifies the total amount of New York State, New York City and Yonkers tax withheld. Input is right-justified, numeric and without a decimal between dollars and cents; any unused spaces should be zero-filled. |
| 10. Final Return Indicator | Specifies whether or not this is a Company's final Withholding Tax filing. Input is either 'Y' or 'N'. |
PROMPTAX WITHHOLDING TAX
SAMPLE FEDWIRE PROMPTAX PAYMENT
| (1)* | ||||||||||||||||||||||||||||||||||||||||||||
| Line1 | 0 | 2 | ||||||||||||||||||||||||||||||||||||||||||
| (2) | (3) | |||||||||||||||||||||||||||||||||||||||||||
| Line 2 | 0 | 2 | 1 | 0 | 0 | 0 | 0 | 2 | 1 | 1 | 0 | 0 | 0 | |||||||||||||||||||||||||||||||
| (4) | (5) | (6) | (7) | |||||||||||||||||||||||||||||||||||||||||
| Line 3 | $ | 1 | , | 5 | 0 | 0 | , | 6 | 5 | 0 | . | 2 | 5 | |||||||||||||||||||||||||||||||
| (8) | (9) | |||||||||||||||||||||||||||||||||||||||||||
| Line 4 | / | O | R | G | = | A | B | C | C | O | R | P | O | R | A | T | I | O | N | |||||||||||||||||||||||||
| (10) | (11) | (12) | (13) | |||||||||||||||||||||||||||||||||||||||||
| Line 5 | C | H | A | S | E | N | Y | C | / | C | T | R | / | B | N | F | = | N | Y | S | D | T | F | / | 5 | 7 | 3 | 8 | 0 | 3 | 4 | 5 | 5 | |||||||||||
| (A) | (B) | (C) | (D) | (E) | (F) | (G) | (H) | (I) | (J) | (K) | ||||||||||||||||||||||||||||||||||
| Line 6 | O | B | I | = | W | T | ! | 1 | 2 | 3 | 4 | 5 | 6 | ! | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 0 | 1 | ! | 0 | 1 | 2 | 2 | 1 | 0 | ! | 0 | 0 | 0 | 0 | 0 | 9 | 7 | 5 | 5 | 0 | ! |
| (L) | (M) | (N) | (O) | (P) | (Q) | (R) | (S) | |||||||||||||||||||||||||||||||||||||
| Line 7 | 0 | 0 | 0 | 0 | 0 | 3 | 6 | 7 | 2 | 5 | ! | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | ! | 0 | 0 | 0 | 0 | 1 | 3 | 4 | 2 | 7 | 5 | ! | N | ! | |||||||||
EXAMPLE:
The ABC Corporation (Tax Identification Number 12345678901) is filing for the payroll of January 10, 2010 by Fedwire. ABC Corporation's Access Code is 123456. ABC's New York State tax withheld is $975.50 and New York City tax withheld is $367.25; ABC did not have any Yonkers tax withheld. ABC is remitting full payment of the total tax withheld of $1342.75 and indicating that this is not a final return.
*The numbers (fields) and letters (elements) in parenthesis are to assist you in referring to the specification and layout tables. They do not appear on the actual Fedwire layout.