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Avoid common sales tax filing errors


Instead of completing and mailing a paper return, the following sales tax vendors can Web File their returns through the Online Tax Center:

Follow the tips below to prevent erroneous bills when filing a:

  1. Use the correct sales tax identification number from your Certificate of Authority,
     
  2. Make sure your form matches your sales tax period and your filing frequency: annual, quarterly, or part-quarterly (monthly).
     
  3. Double check your calculations on your returns and schedules. Always maintain adequate records as required by law.
     
  4. File and pay your return on time.
     
  5. Report your taxable activity in the correct taxing jurisdiction
     
  6. When reporting the amount of sales on your schedules, don’t duplicate those amounts on your main return, but be sure to carry the totals over to page 2 of your main return as instructed. Include your schedules when you file.
     
  7. Use the corresponding columns on your return when entering your taxable sales and purchases.
     
  8. Use the correct lines on your return when entering your credits and any advance payments. For most credits, submit Form AU 11, Application for Credit or Refund of Sales or Use Tax, with proper documentation. For more information, see the instructions for your sales tax return.
     
  9. Don’t claim more than the $200 maximum for your vendor collection credit.
     
  10. If you are a part-quarterly (monthly) filer, when filling out your Form ST-810, New York State and Local Quarterly Sales and Use Tax Return for Part-Quarterly Filers, include data for the entire quarter, not just for the third month. If you stopped doing business during the quarter, file your last Form ST-810 and mark it Final.
     
  11. If you are a quarterly or annual filer and you need to make a tax prepayment, include a completed Form ST-330, Sales Tax—Record of Advance Payment.

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Last Modified: June 3, 2009