NYS – 45 ATT Wage Reporting Web Upload - Magnetic Media File Format

NYS 45 ATT Wage Reporting Web Upload - Magnetic Media File Format

As of November 1, 2008, magnetic media files for the NYS-45-ATT Wage Reporting are no longer accepted. Instead, all employers may use the Wage Reporting Web Upload to report wage data and fourth quarter withholding information through the Online Tax Center. You must register to use the Online Tax Center before you can upload your information.

Certain employers are required to use the Wage Reporting Internet Upload. These employers include those who report wage and withholding information for 250 or more employees/payees in four consecutive quarters.

Files must be submitted by Web Upload in one of the formats as explained in the documents below:

Publication 69, Magnetic Media Reporting of Quarterly Combined Wage and Withholding Tax Information
Publication 911, Magnetic Media Reporting of Quarterly Wage and Withholding Tax Information Based on Federal Formats
Social Security Administration’s Specifications for Filing Forms W-2 Electronically (EFW2), modified as required below:

Use position 243 to provide a wage/pension indicator (regular wages = “W” and other wages = “O”) in the RS record

Include at least one RS36 record

Zero fill positions 320-330 if you are not required to report local tax

Report Yonkers income tax withheld in the Supplemental Data 2 field, positions 413-487 in the RS record type. Right justify and zero fill positions 413-423. Blank fill positions 424-487.

Use either an RT or RU record identifier for the Total Record. Do not include both identifiers.

You cannot use the EFW2 format if the submitter or a submitter’s client reports information that has an EIN which contains alpha characters in other than the first two positions or has a suffix in their EIN.

Contact our Withholding Tax Information Center if you have questions about our technical specifications.

Last Modified: January 5, 2009